The selection of HR technology is an important process, as an efficient recruitment system can significantly impact a company’s ability to recruit and retain talent. Automating the hiring process, from sourcing candidates to onboarding, can streamline the recruiting process and save costs for organizations. By using comprehensive HR software, recruiters can spend more time on higher-value-add items that ensure the right candidate is hired.
The issue is that finding the right software for your company is a challenging task. There are hundreds of good recruitment tools available in the market - but what you’re really looking for is the best recruitment software for your organization’s unique needs. In order to help you simplify the process, this article will explain the key steps in the recruitment software selection process, so you can choose HR tools that are best for your business.
Identify Your Needs
Before choosing any software, it is better to identify your company’s needs. If you start with what you need to excel in hiring, then it’s easier to select a solution that will help you reach your hiring goals.
"The best recruiting software is going to depend on the size of the company, the industry, and the specific recruiting strategy it is pursuing.”
Ben Eubanks, the principal analyst at Lighthouse Research & Advisory
If you are looking for your first recruitment software, ask yourself what you hope to gain from it. Do you want to improve the quality of hiring? Do you want to build your talent pool? Do you need to hire candidates faster? If you are looking to switch to another software, identify what your current software lacks.
Decide on the List of Needed Features
If you decide that your organization needs recruitment software, the next step is to decide on the list of features your business needs. You may look for independent HR tools that can meet your specific hiring goals. This includes considerations such as whether you need to focus on social recruiting or manage your candidate pool more effectively. Some software is built for these particular approaches, while other platforms completely lack those features.
You may also choose to look for tools that can be integrated with your current software. For instance, Employa is a powerful candidate sourcing software that can be used as an additional tool to your current ATS. Some other software may include features such as scheduling automation, video interviewing, talent rediscovery, and others.
Do an Online Search
Once you’ve established some clear parameters for features, you can start searching for available options. The easiest way to look for HR software providers is to browse them online. You can begin your online search by visiting review websites such as Capterra and G2 to access valuable reviews and ratings. These platforms allow you to view and compare almost all available solutions and filter results, greatly simplifying the decision-making process. The review websites are usually organized into categories such as Recruiting software and HR Platforms. So you can easily navigate through and view the most popular solutions among customers.
Keep track of software that performs well across the board and consider which factors you are willing to compromise on and which are requirements. As you do your research, ask yourself:
- What are the top vendors for your recruitment needs?
- Do the software’s features meet your needs?
- What do testimonials and customer reviews have to say?
- Does the tool integrate with HR software you’re already using?
- Is the user interface visually appealing?
- Does it offer a demo or a free trial?
- Does the software cater to your business size?
- Does the pricing meet your budget?
Make a Shortlist
Once you’ve done your research and created a list of potential vendors, you should dive deeper and narrow your list down to just a handful of the best software solutions. Don’t include any recruiting software that does not contain your required features. Each software provider should also fit within your price range. Here are some of the steps you can take to narrow your list:
- Take the time to visit their websites
- Send each vendor a request for information so that you can compare your options
- Ask you recruiters to go through the list and weigh in on which HR tool is the best choice
Test Drive Your Shortlisted Software
The last step in the recruitment software selection process is to set up a demo or register for a free trial to see the tool in action. Take advantage of demos and free trials and play around with each software to get a sense of available features, user interface, and UX. Make sure you take note of any limitations or disadvantages of each tool.
By the time you experience software by yourself, choosing the right one should be an easy task. Follow those steps, and you will find the right recruitment software for your unique hiring needs.